NHD Episode 32: Marvellous Meetings

We all have them, we all need them, we all suffer in them (at times). Necessary evil or force for good, it’s time to delve into the good, bad and ugly of meetings. And in an ironic tribute to poorly chaired meetings, we have somehow let this podcast go 5 minutes over time. Sorry!

1. QUALITY QUANDARY: Making Meetings Marvellous.

In this episode we look at tips and research on trying to get the best out of the meetings we have to have (and apply it to quality committees in DRDR.)

To get you in the mood for listening to a whole podcast on meetings – watch this!

What Virtual Meetings Look Like in Real Life.

https://youtu.be/kNz82r5nyUw

2. TLDR (Too Long Didn’t Read) (time – 5:40)

INC.com  A New Study of 19 Million Meetings Reveals That Meetings Waste More Time Than Ever (But There Is a Solution)

https://www.inc.com/peter-economy/a-new-study-of-19000000-meetings-reveals-that-meetings-waste-more-time-than-ever-but-there-is-a-solution.html

https://normadesign.it/realizzazione-siti-web-torino/meeting-report/

Ong, D., Moors, T., & Sivarama, V. (2014). Comparison of the energy, carbon and time costs of videoconferencing and in-person meetings. Computer Communications, 50, 86–94

https://www.nature.com/articles/d41586-021-00513-1

Jeremy N. Bailenson. Nonverbal Overload: A Theoretical Argument for the Causes of Zoom Fatigue
Technology, Mind & Behaviour Journal, Volume 2, Issue 1, 2021.

https://tmb.apaopen.org/pub/nonverbal-overload/release/1?utm_campaign=Seven%20Point%20Sunday&utm_medium=email&utm_source=Revue%20newsletter

3. THE POINT (time -24:00)

Monash Partners. Strategies for including consumers on an established project or steering committee

https://monashpartners.org.au/education-training-and-events/cci/module-5-establishing-consumer-and-community-involvement-committees-and-advisory-groups/

4. DRDR (Did Read, Do Read) (time – 33:45)

Anthony Molaro. A Framework to Improve Effectiveness and Employee Satisfaction. Feb 2019.

7 key strategies to improve meeting effectiveness and employee satisfaction… 

https://journals.tdl.org/llm/index.php/llm/article/download/7321/6511

…and applying it to quality committees. We have a LOT to say about this! (time – 41:40)

5. QUALITY HACK (time – 1:00:30 )

Jones’ top tips for meeting bliss:

• Start and end meetings at weird precise times. eg 1.05 People are more likely to show up on time.
• Never recap the events of the start of the meeting for the one person that has shown up late. A simple, “Hi Jen, we are at agenda item 7” will do.
• Video calls – try using your phone not your computer – then you can move around, stand up, go outside etc, without losing the video link (if the meeting allows).
• Default all meetings to shorter times. How to shorten all your meetings by default: In outlook

1. Select File > Options > Calendar > Calendar options
2. Default duration 30 minutes
3. Shorten appointments and meetings
   1. for meetings less than 1 hour – shorten by 5,8,10
   2. for meetings 1 hour, shorten by 15 minutes

6. OTHER BITS:

CPD hours – would you like to earn 1 CPD hour for every time you listen to our podcast? If so, let Jones know we can investigate producing a product for this: cathyjoneshealth@gmail.com


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Twitter handles : @qualcat @CathyBalding

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